Alaka'ina Foundation Family of Companies Senior Executive Assistant Arlington, Virginia The Alaka`ina Foundation Family of Companies (FOCs) is looking for a Senior Executive Assistant to support our government customer located in Arlington, Virginia. The selected individual will provide support to the Naval Information Warfare Systems Command’s (NAVWAR’s) Program Executive Office (PEO) for Manpower, Logistics and Business Solutions (MLB) located in the National Capital Region (NCR). The PEO MLB program encompasses Administrative, Total Force Management Support, Corporate Communications&Public Affairs Support, Command Operations, and Support, and IT Management Support services. The Senior Executive Assistant plays a key role in collaborating with leadership and project teams to meet the business objectives of the organization and maintain flow of operations. The ideal candidate will coordinate and collaborate with internal/external partners for scheduling, travel preparation, and business product coordination in support of PEO MLB and NAVWAR guidance/direction. This position is located at the Washington Navy Yard. DESCRIPTION OF RESPONSIBILITIES: Assist the Government to complete action items by independently gathering, tracking, and analyzing data, coordinating inputs, and collaborating with stakeholders to complete assigned action items. Assist/facilitate preparation of program documentation tailored to intended audiences. Program documentation may be recurring or ad-hoc. Examples include briefings, executive summaries, white papers, issue papers, reports, assessments, studies, analyses, reclamas, e-mails, charts, graphics, spreadsheets, multimedia presentations, diagrams, surveys, metrics, and Naval messages. Provide administrative support for the assigned Government organization, such as managing action items via action tracker tools, maintaining up-to-date and accurate calendars, and serving as the point of contact for scheduling conference rooms. Perform clerical duties, including assisting with successful management activities like gathering inputs for data calls and drafting responses. Provide meeting support by documenting meeting minutes, finalizing, and distributing them as directed, and coordinating meetings, notifying participants, providing agendas, and arranging for appropriate equipment/services. Support mail-related functions, such as receiving, opening, reviewing, and routing mail, and preparing documents for distribution. Provide records management support by collecting, organizing, filing, and retrieving documentation in accordance with SECNAV Manual-5201.2 Records Management Program and local directives. Support e-mail management by summarizing and routing e-mail traffic to designated personnel and monitoring the SIPRNET/NIPRNET for urgent messages. Coordinate and schedule official travel plans in accordance with the Defense Travel System (DTS) governance and file final vouchers. Other duties as assigned by Supervisor. REQUIRED DEGREE/EDUCATION/CERTIFICATION: Master’s Degree plus ten (10) years’ relevant experience. Substitution: Bachelor’s Degree plus four (4) years (14 yrs total) of additional relevant work experience. REQUIRED SKILLS AND EXPERIENCE: Specialized administrative support experience with a Navy acquisition program or related/comparable administrative support experience with Department of Defense (DoD) agencies. Experience applying the Navy Correspondence Manual to assigned duties. Excellent oral and written skills. Excellent critical thinking skills. Proficient in Microsoft applications such as Word, Excel, PowerPoint, and Outlook (Microsoft Office 365 Suite, ETMS2, and Defense Travel System (DTS)). Ability to work independently and as a team member. Ability to learn and apply administrative support concepts to assigned duties. REQUIRED CITIZENSHIP AND CLEARANCE: Must be a U.S. Citizen. Active Secret clearance required. The Alaka`ina Foundation Family of Companies (FOCs) is a J-18808-Ljbffr