Department BSD BMB - Administration About the Department The Department of Biochemistry and Molecular Biology (BMB) studies how biomolecules function and interact to drive the complex, diverse, and adaptive behaviors of living systems. Our focus is on biological mechanisms described at the molecular level. We are highly collaborative and often employ multiple approaches to address otherwise intractable questions. We have particular strengths in membrane proteins and RNA biochemistry and are pioneers in all areas of biophysics, structural biology, biochemistry, and protein engineering and design. Learn more . Job Summary The Financial Coordinator coordinates routine post-award activities relating to grant/contract funding and university funds within a department or unit. Post-award activities mainly include regulatory and compliance monitoring, procurement processing, payment and reimbursement processing, salary allocations, monthly ledger/statements reconciliation, grant projections, and grant close-out process. Responsibilities Provide financial support to the faculty and staff of the department. Use the University's financial system to receive, review, and approve purchase requests, and place orders with vendors for approximately twenty research laboratories in the department. Maintain a current departmental vendor list; contact Central Procurement Services for vendor corrections, updates, and new vendor requests. Follow up with vendors for orders not received or return of goods. Process invoices associated with purchases and reconcile any payment disputes. Process reimbursements and travel vouchers. Monitor and process transactions, including with on-campus service providers such as cylinder gas, stockroom business, Fisher Scientific office, and OSRF&ARC charges. Monitor spending on federal, non-federal, and unrestricted accounts. Analyze monthly financial reports and ledgers for accuracy. Reconcile charges on monthly account statements/ledgers. Assist in/provide grant projections for select faculty; assist in annual grant reporting; assist in grant account close-out process. Maintain the equipment inventory for the department; tag, locate, and track equipment. Pre-award: as needed serve as a back-up in proposal submission process and reporting. Assist in general administrative duties as needed during peak times of the academic year or contribute to team efforts by assisting colleagues to ensure timely and accurate service to principal investigators and sponsors. May perform backup duties during vacation or sick leaves of another team member. Assist with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Prepare summaries of grants and effort allocations for Principal Investigators, meet with them and respond to their questions. Coordinate with other departments/units/divisions regarding multi investigator grants. Serve as department contact for annual audits and agency site visits. Assist in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis. Perform other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in a related field. Work Experience: Minimum requirements include knowledge and skills developed through Certifications: None required. Preferred Qualifications Experience: Experience in using Microsoft Word, Excel, and PowerPoint. Prior post-award management experience in a University setting. Extensive customer service experience in an educational and research environment. Preferred Competencies Manage interpersonal relationships and interact/communicate with clarity, tact, and courtesy with faculty, students, staff, and others. Communicate effectively in English, both orally and in writing. Ability to identify priorities in an often-changing environment. Recognize and resolve or refer problems when needed. Work effectively with supervision and as a part of a team. Working Conditions This position is eligible for a hybrid work schedule. Weekend/Evening hours: as needed. Application Documents Resume (required) Cover Letter (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor FLSA Status Non-Exempt Pay Frequency Biweekly Scheduled Weekly Hours 37.5 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. 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