Metropolitan Office, Fort Worth, Texas, United States of America Job Description Posted Wednesday, August 14, 2024 at 6:00 AM | Expires Thursday, September 12, 2024 at 5:59 AM Join the YMCA of Metro Fort Worth as our next Executive Assistant to the CEO This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living, and social responsibility. The Executive Assistant at the YMCA of Metro Fort Worth intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined, and also provides secretarial and high-level administrative support to the CEO, Board Chair, and assigned executive staff. As a cause-driven leader you are expected to be: Welcoming – Accept neighbors eagerly, warmly, hospitably, and as equal participants. Nurturing – To care for, support, and help develop through encouragement. Hopeful – Take an optimistic or positive view of future outcomes. Determined – To devote full strength and concentrated attention to the cause. Genuine – To be honest and open in relationships with others. We act with intentionality to connect people to our cause. Join us and help transform lives ESSENTIAL FUNCTIONS Manages the CEO’s schedule as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports. Regulates behavior based on assessment of situation, personal feelings, strengths, and limitations; uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities. Speaks in a clear, articulate manner. Fields all incoming calls to the CEO’s office. Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience. Maintains highly confidential executive and board files and correspondence. Coordinates annual schedules for Board of Directors and management meetings; produces and maintains minutes for meetings of the Board of Directors. Coordinates arrangements for meetings of various committees, task forces, public officials, and groups. Maintains computer databases for various reports, committees, and mailings. Maintains organizational chart(s). Coordinates staff business cards, stationery orders, and office supplies for business/administrative offices. Gathers data, compiles, and prepares all national statistical and assigned strategic plan reports. LEADERSHIP COMPETENCIES Communication&Influence Emotional Maturity QUALIFICATIONS Bachelor's degree in social services, business, or equivalent preferred. Three or more years of related experience working as an assistant to high-level executives or administrators, preferably in a nonprofit setting. Proficient in all standard business software. Knowledgeable about office processes and procedures. Ability to work with integrity, discretion, and a professional approach. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Strong written and verbal communication skills. Ability to speak any language in addition to English may be helpful. WORK ENVIRONMENT&PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate. MISSION To put Christian principles into practice through programs, services, and relationships that build a healthy spirit, mind, and body for all. AREAS OF IMPACT The YMCA is an organization that serves all people, from all backgrounds and all walks of life. Our purpose is to strengthen community. Our areas of impact include: Youth Development: Empowering young people to reach their full potential. Healthy Living: Improving individual and community well-being. Social Responsibility: Providing support and inspiring action in our communities. COMPENSATION&BENEFITS The YMCA of Metropolitan Fort Worth offers a competitive salary and benefits package for selected candidates. The yearly salary range for this position is $44,000 - $52,000 and will be commensurate with the selected candidate's experience. The YMCA provides competitive health, dental, and vision benefits. Long-term disability, a medical and dependent care reimbursement plan, employee assistance plan, free family membership, discounts on Y programs including summer camps, enrichment classes, youth sports, childcare, and more Eligible to enroll in a 403 (b) tax-deferred account at the beginning of employment. 12% retirement paid by the YMCA upon meeting eligibility requirements. Paid time off (PTO) based on hours worked and years of service. Training and leadership development opportunities. This job description is not intended to be all-inclusive. It is understood that the employee will also perform other reasonable association duties and will be responsible for implementation of the policies, procedures, and standards established by the Metropolitan Board, the branch Board of Managers, and the Association Leadership. Job descriptions are reviewed periodically and may be revised at the discretion of management. This job description is not a written or implied contract. J-18808-Ljbffr