Executive Assistant for Indo-Pacific Regional Director Input Technology Solutions - Washington, DC, United States Input Technology Solutions is seeking an Executive Assistant for an open role based in Washington, D.C. Location: Washington, DC, National Capital Region Clearance: TS/SCI Employment Type: Full time Job Summary: We are seeking an administrative professional to support the OSIP, INDO PACIFIC Regional Director. Key responsibilities include managing the Director’s calendar, organizing meetings and video conferences, and overseeing correspondence in accordance with DoD standards. The role involves coordinating travel arrangements, tracking budgets, and assisting with onboarding new personnel. Additional duties include escorting distinguished visitors, maintaining office records, and developing standard operating procedures. The ideal candidate will be detail-oriented, organized, and proficient in administrative tasks. Primary Duties: Serve as the administrative point of contact for the OSIP, INDO PACIFIC Regional Director. Maintain the Director’s daily calendars and ensure operations are accomplished in a timely, professional manner. Arrange for meetings, conferences, and video-teleconferencing, including taking minutes and maintaining invitations and attendee contact rosters. Provide correspondence staffing support and oversight for all required correspondence actions (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents). Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors. Track all Directorate suspense dates to ensure timely completion. Prepare and oversee travel arrangements, assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secure reservations and tickets, and verify that passports and visas are in order. Upon completion of travel, prepare vouchers and assist in developing necessary trip reports. Brief items of special interest and actions taken during customer absence from the office. Track the C&PE travel budget allocation, anticipated travel, and expenditures. Manage the CATMS coordination process for the OSIP. Support events manager with visits, including setup of refreshments and cleanup. Assist with the administrative onboarding of incoming personnel, including security awareness and protocols, computer support/connectivity, and ensuring relevant staff officer training. Serve as the primary point of contact to escort distinguished visitors for official meetings, conferences, and ceremonies. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration. Develop and update office standard operating procedures as needed. Assist C&PE Team leads in the arrangement, preparation, and facilitation of OUSD(I&S) meetings. Required Qualifications and Skills: Active TS/SCI Security Clearance. Minimum of five (5) years of experience organizing conferences, meetings, and ceremonies for senior personnel. Experience in military and international protocol standards for meetings and ceremonies. Five (5) years of demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access, etc.), including scheduling executive calendars and performing quality control of reports, presentations, directives, correspondence, and other documents. Minimum of two (2) years’ experience coordinating, attending, and recording conferences and meetings; arranging travel; processing travel vouchers; and monitoring travel activities and issues using the Defense Travel System (DTS). This job is a full-time, Monday through Friday position that shall operate year-round. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Limited travel may be required. Physical Demands: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Posted: Monday, November 25, 2024 Job : 6597 Position Contact: Caitlin Johnson CEO (757) 374-6727 J-18808-Ljbffr