Administrative Assistant III - NIH Work Location National Institutes of Health 9000 Rockville Pike Bethesda, Maryland 20892 Other National Institutes of Health locations may be in Rockville/Baltimore Maryland, and in Research Triage Park, North Carolina. Clearance Requirements: National Criminal Background Investigation with fingerprints. Type of Employment: Full-time, 40 hours a week. Benefits Offered: Health/Dental/Vision Paid Federal Holidays: Eleven (11) paid Federal holidays. Paid Time Off: 80 hours per year, accumulating from day of hire. Sick Leave: 56 hours per year, accumulating from day of hire. Summary of Duties and Responsibilities The Administrative Assistant III will assist with the administrative functions such as coordinating day-to-day office operations, including problem and conflict resolution, organization, and prioritization of tasks; responding to written communications; updating and maintaining staff calendars; ensuring that staff attend meetings; coordinating all meeting materials and providing them to the staff prior to the meeting; and setting up and coordinating remote and live meetings and events for the office. Working Hours The Administrative Assistant III normally will work Monday through Friday, 7:30am to 4:30pm, with a 30-minute lunch, excluding Federal Holidays. Telework/Remote Work may also be authorized, as needed. Qualifications Possession of a college degree or a high school diploma and four (4) years of related work experience. Ability to perform more complex administrative tasks. Ability to support senior level staff. Possess advanced computer skills. Ability to perform a variety of administrative functions. Knowledge of personal computers, including experience in using word-processing, spreadsheets, and database software. Ability to conduct computer searches for program-related information. Good writing, grammar, spelling, and punctuation skills to compose and review correspondence. A fully qualified typist is required. Work well with all levels of management and staff. Duties and Responsibilities Coordinating the day-to-day office operations, including problem and conflict resolution, organization, and prioritization of tasks. Respond to written communications and maintain staff calendars. Ensure that staff attend meetings; coordinate all meeting materials and provide them prior to the meeting; set up and coordinate remote and live meetings and events for the office. Query for attendees' schedules; reserve conference space; ensure that room and communication applications (i.e., WebEx, Zoom, Skype, Teams) are ready. Develop work products and documents related to completing special projects for senior staff. Use software (Excel, Access, MS Word, PowerPoint) to analyze data and create spreadsheets, graphs, and presentations. Assist with daily clerical and administrative operations. Collect and distribute mail from the central mail room. Answer the office mainline and/or branch line and provide customer service. Complete initial review of incoming correspondence for staff and supervisor. Type a variety of documents in final form. Maintain electronic filing system and SharePoint site. Exercise sound judgment in safeguarding files containing confidential information. Order office supplies, services, and equipment. Perform other clerical and administrative duties assigned by senior staff. Timekeeper for staff. Assist with property tracking and maintenance for the office Administrative Officer. Assist with processing travel authorizations and vouchers in the electronic travel system. In addition The Administrative Assistant III should be knowledgeable in the operation of office equipment (computers, copiers, fax machines) and proficient in Microsoft applications (Word, Excel). COMPENSATION AND BENEFITS: Competitive compensation package. Comprehensive benefits including medical, dental, and vision options. Outstanding career growth potential. ABOUT US: Fidelity Partners is an Inc. 5000 company that provides medical, technical, logistical, and administrative services to the federal government and commercial clients across the country. Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org or call us at (210) 822-4005 or apply at https://www.careers-page.com/fidelity-partners-medical-staffing-llcopenings . Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal, state, and local laws (EoE). J-18808-Ljbffr