Administrative Assistant III This is a full-time, office-based role out of our New York, NY office. This role supports key leaders within the business, their associated teams, other on-site stakeholders, and other administrative support staff. Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. We are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like The Administrative Assistant III responds promptly, thoughtfully, and effectively to work requests from senior leaders. They are adaptable to changing work environments, shifting priorities, and new situations. Additionally, they possess the skills to partner with leaders on confidential matters and communicate effectively with internal resources and clients. Create and maintain Distribution Groups Schedule and facilitate meetings and events, either virtual or in-person, securing room reservations and food ordering/delivery if necessary Act as a primary point of contact for the team, independently seeking answers to questions Assist with overflow work from other areas of the business Prepare, produce, and proofread advanced level presentations and correspondence Submit printing requests for meetings and ensure accuracy of printed materials Research and book travel arrangements Prepare and submit expense reports Record time accurately and submit according to corporate guidelines Attend business town halls; coordinate, schedule, and prepare presentations for meetings Serve as an expert resource for Aon branding Maintain OneDrive files, databases, or SharePoint sites Prioritize work, make measurable progress on assignments, and deliver quality results Have an advanced understanding of practice/business terminology Coordinate complex meeting logistics Actively participate in leadership meetings for follow-ups and note-taking Delegate for email management, calendar management, and other special projects Coordinate projects and work independently Compose materials from rough notes or independent knowledge Act as liaison between the executive and their colleagues, clients, and other partners Strategically solve problems and establish procedures for process improvements Act as a subject matter expert for internal tools and resources Assist Administrative Operations Managers with special initiatives Demonstrate leadership by contributing agenda topics and participating in meetings This list is not all-inclusive; other tasks may vary based on business need How this opportunity is different The Administrative Assistant III reports to the Administrative Operations Manager and provides advanced administrative support to business leaders, client teams, and local teams within a workgroup, practice area, or solution line. Skills and experience that will lead to success 6 years of relevant experience as a Corporate Administrative Assistant or Executive Assistant Exceptional customer service skills and attention to detail Superior writing skills—grammar, punctuation, spelling, and proofreading Superior verbal and written communication skills Self-motivated team player with ability to work independently Strong organizational and project management skills Discretion on highly confidential matters A wide degree of creativity and latitude is expected Ability to suggest approaches for resolving problems Maintain a high level of confidentiality Ability to effectively interact with clients and team members Self-directed prioritization of work and projects Advanced level computer literacy in Microsoft Office Suite and other programs Education: High School degree or equivalent years of industry experience. Bachelor’s degree a plus. How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Our agile, inclusive environment allows you to manage your wellbeing and work/life balance. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year. Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. Aon provides equal employment opportunities to all employees and applicants without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or other legally protected status. Pay Transparency Laws: The salary range for this position (intended for U.S. applicants) is $68,000 - $90,000 annually. The actual salary will vary based on education, experience, skills, and abilities. J-18808-Ljbffr