Administrative Assistant for CONVOY School of Science, Technology, Engineering, and Mathematics Tsaile Campus Duty Schedule: 40 hours/week preferably 8 hours per day from Monday to Friday. Summary/Objective of Position: The role of the Administrative Assistant II is to be a positive representative of the School of STEM and college community. Assists the School Dean; be self-motivated worker and have the ability to make independent judgments; Manage workflow daily ensuring that deadlines are met and work is completed correctly; Assist in training faculty&staff members and new hires; Implements and monitors programs as directed by management, and see the programs through to completion; Generate memos, emails, and reports when appropriate; Assume responsibility for maintenance of office equipment, including computers and copy machines; Maintain office supplies by checking inventory and ordering items; Respond to questions and requests for information; Answer incoming calls and assume other receptionist duties when needed. Description of Essential Functions of the Position: The position description and duties include essential functions, and they are: Be a self-motivated worker and make independent judgments; Ability to multi-task; Set work priorities; Problem solve; Practice confidentiality and discretion; Conduct orientations for new faculty and staff related to ordering supplies, equipment, etc.; Create complete travel itineraries for faculty; Follow up on details; Take minutes and agendas if required and set up Zoom links for meetings; Provide data-driven information for the School of STEM; Coordinate communication among personnel and students at all campuses&sites; Coordinate Articulation Task Force meetings; Participate in Career Days and registration; Participate in recruitment; Work with branch/center faculty and adjunct faculty during summer school sessions; Assist in College-wide events such as inter-campus, academic achievement, graduation, etc. Manages specific daily operations of a School: Organizes communication among faculty and college personnel through tracking phone messages, email, and Dine College shared files; Distributes inter-office and U.S. postal mail; Photocopies material as requested; Maintains electronic filing for division documents and correspondences; Assists students in connecting with faculty and directs students to appropriate college areas for support; Follows up on documents to ensure they flow through the College system in a timely manner; Helps design a Marketing Plan for strategic planning under the School; Works on a PowerPoint for the Division for Recruitment; Updates Division programs brochures; Will be required to keep timesheets for the Student Worker(s). Maintains specific general operations: Uses office software such as MS Word, MS Access, MS PowerPoint, Outlook, Sofdoc, and Jenzabar program. QUALIFICATIONS: Education and Experience: Minimum: Five (5) years of general office experience as an administrative assistant or in a related field; two to three years of experience in a higher education institution in the STEM. Preferred: Associate of Science Degree in STEM or in business, related field, required. Knowledge: Professional in communicating and being positive while working with students, staff, and faculty; Promotes and engages in teamwork; Maintains organizational system within the office setting for all major functions; Performs duties and responsibilities in an accurate and timely manner; Plans time effectively and initiates ways to improve procedures; Understands basic accounting. Skills: Oral fluency in Navajo is highly desirable but not mandatory; Must have high interpersonal skills in effectively communicating with students, administrative staff, faculty, and the general public; Independently manages STEM Division such as CSR (Course Schedule Request) from all STEM Faculty, Work Load Forms, textbook orders, chemical and biological supplies orders, laboratory equipment, etc.; Arranges seminar meetings with limited supervision and independently creates a checklist for Summer School for students and advising. J-18808-Ljbffr