Job Description Job Description Who We Are: · Mokri Vanis&Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals. About the Role: · The Legal Secretary is a critical member of the team who supports attorneys during all phases of the litigation process, from the initiation of a case to the discovery period, trial preparation, trial, and post-trial in their practice by assisting in the preparation service and filing of legal documents, maintaining files and calendar, and performing general administrative/clerical duties. The ideal candidate is organized, accountable, independent, and reliable with a professional demeanor and communicates and interacts well with attorneys, management, and the rest of the legal support team. He/she must have excellent problem-solving, written and verbal communication, and multi-tasking skills. What You'll Do: · Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required. · Schedules couriers, notarial services, court reporters, and other special functions as needed. · Transmits documents to clients, courts, and other agencies via appropriate method of service. · Opens, reviews, and directs incoming mail. · Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned. · Organizes and maintains electronic file system; processes all documents for appropriate filing. · Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls. · Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party. · Prepares jury instructions and trial binders; coordinates trial exhibits. · Arranges and coordinates travel and prepares expense reports. · Processes client disbursements, expense reports, and timesheets. · Ensures that billable hours are input into computer system correctly and in a timely manner depending on individual attorney needs/assignment. · Conducts research as requested utilizing appropriate reference sources. · Assists in development and implementation of office systems and procedures as needed. · Assists with special projects as assigned. · Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed. · Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. · Performs other related duties as assigned by management. About You: · Dedicated, detail-oriented, and customer-service savvy interactions. · Ability to interact effectively with a wide range of staff throughout the company. · Aptitude in identifying and resolving issues in file resolution and litigation timeliness. · Drafting and analytical skills to update and develop new operational procedures. · Strong familiarity with civil procedure, including understanding motion content and court filings. · Skill working with and driving attorneys. Your Qualifications: · Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience. · Excellent verbal and written communication skills. · Excellent grammatical and spelling skills. · Proficient on Outlook and Microsoft products. · Knowledge of court procedures and rules. · Commitment to excellence and high standards. · Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. · Strong interpersonal skills. · Ability to understand and follow written and verbal instructions · Ability to deal effectively with a diversity of individuals at all organizational levels. · Good judgement with the ability to make timely and sound decisions · Creative, flexible, and innovative team player · Ability to work independently and as a member of various teams and committees. · Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. · Acute attention to detail. · Demonstrated ability to plan and organize projects. · Ability to perform diversified clerical functions and basic accounting procedures. · Ability to effectively communicate with people at all levels and from various backgrounds. Company Description Mokri Vanis&Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals. Company Description Mokri Vanis&Jones, LLP provides a full range of transaction and litigation services throughout California and Nevada. We represent a broad spectrum of clients, from major multinational corporations and financial institutions to family-owned small businesses and private individuals.