Job Description Job Description A New Orleans litigation law firm is seeking an experienced Legal Assistant/Legal Secretary to undertake a variety of administrative and clerical tasks, while working under a team of defense-oriented attorneys. The ideal candidate has excellent communication and typing skills, is able to multitask in a fast-paced litigation environment, and capable of managing technical office software and equipment. experience at scheduling and drafting notices of subpoenas and depositions is a plus. This position requires a team-oriented individual, who can produce timely, consistent work product under the highest standards. Insurance Defense experience a plus. The position is full time—Monday through Friday from 8:30 a.m. until 4:30 p.m, though occasionally you will be expected to work later if necessary. The law firm is an equal opportunity employer. Position offers medical, dental, and vision benefits. Responsibilities : Timely typing and transcription for a team of three to four attorneys. Communicate effectively with managing attorneys, clients, and staff. Provide support to a team of attorneys. Answer phone calls, take notes/messages and redirect phone calls when necessary. Maintain electronic and physical documents of case files within a shared network database. Transcribe dictation into correspondence, legal documents, pleadings and reports. Maintain and update inventories of contact details, file details, and other relevant case file information. Drafting, proofreading, and preparation for review documentation, including but not limited to: correspondence, legal documents, legal briefs, pleadings, motions, and discovery, various records, and reports. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Preparation and organization of physical and electronic case files. Record and store client information. Other support to attorneys including time entry and billing, scheduling and maintaining calendars, opening and closing files, and other administrative tasks. Preparation of subpoenas, subpoena duces tecums, demands, authorizations, requests for corporate vendors and government agencies. Organization, recordation, payment, and handling of incoming invoices, bills to clients, vendors, and third-party providers. Arranging service of subpoenas and monitoring affidavits of service. Assisting with deposition, motion, mediation, and trial preparations. Conducting telephone conversations with clients, adjusters, court, court reporters, attorneys. Scanning, Faxing, Photocopying and bates-stamping documents. Other clerical and administrative tasks and duties as requested and/or necessary to assist and prepare a team of attorneys for various litigation needs throughout the life of a case. Skills : Experienced in scheduling and drafting notices of depositions and subpoenas. Experienced in drafting legal documents. Excellent communication and interpersonal skills. Strong typing, spelling, grammar, proofreading, and clerical skills. Microsoft Office, including Outlook, Word, Excel. Outstanding time management and typing skills. Adobe Acrobat and other .pdf editing software and applications. Working knowledge of PACER. Proficient skills in internet research. Proficient skills in social media platforms. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: New Orleans, LA 70130: Reliably commute or planning to relocate before starting work (Required) Experience: Transcription: 1 year (Required) Insurance Defense: 2 years (Preferred)