Job Summary: Under the supervision of the Property Supervisor, Operations Supervisor and authorized designated CPA, account for monies collected by and for the company. Summarize daily collection of all outstanding receivables and ensure compliance with cash handling procedures. Monitor and process payments for all authorized activity associated with company operations. Processes payments for rents and all contractual obligations of all employees authorized to accept payments including managers and office staff. Research and answer questions regarding payables from vendors. Assist with computer accounting applications including but not limited to QuickBooks Pro, Excel, Word, and Adobe Acrobat. Essential Duties and Responsibilities: Accounts Payable invoices will be input daily as received into the office. Two check runs will be made each week. Before checks are run, a report will be submitted to the Property Supervisor showing all outstanding invoices and suspected errors. The Property Supervisor will be advised as to the current balances of each account and provide assistance as to the priority of payments. Bookkeeper acknowledges the time constraints of the Property Supervisor and Operations Supervisor and will be concise in the information presented for review. Property Supervisor and Bookkeeper will allocate 30 minutes in the AM and 30 minutes in the PM for review of bookkeeping activities including but not limited to A/R, A/P, Collections, Reporting to Government and Regulatory Agencies, Payroll, Policies, Procedures, Mortgage payment and required reporting to lenders. Assist Property Supervisor and authorized employees/managers with accounting projects. Maintains the general ledger and directs the month-end close process. Impound account analysis. Performs and reviews G/L account reconciliations. Oversees the month-end P&L review. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents and reports. Oversee/coordinate/analyze all cash receipts/cash disbursements for assigned portfolio. Review invoices for proper coding and approvals. Prepare loan draws for ongoing construction projects/maintain construction budgets. Completes well-thought-out and well-documented self-review within designated time frames. Brings issues and concerns to Manager's attention on a timely basis. Delivers work that is complete, technically accurate, and on time. Financial Statement Preparation. Bank Account Reconciliation. Accounts Payable/Receivable. Tenant Billings. Loan Administration. Payroll Accounting. Review expenses to ensure that they have been properly coded and entered into the system correctly. Issue bi-weekly payments. Month end reconciliations of accounts receivable. Daily and monthly bank reconciliations. Daily and monthly credit card reconciliations. Maintain accounting for residential tenant security deposits. Preparation of balance sheets, income statements and cash flows. Other responsibilities include preparation of CAM, real estate reconciliations and insurance. The Property Management Bookkeeper/Accountant will also be responsible for supporting the Property Supervisor, Operations Supervisor and authorized CPA with the following functions; analyzing quarterly financials for variances, maintaining and reviewing the general ledger and additional duties as assigned. Maintain schedule of Federal, State and local government agency payments due. Maintain schedule of mortgage payments and all required reporting activity associated with vendors associated with this activity. Maintain schedule of financial and required reporting for LP entities including but not limited to Berwood Management, Sallu, Seline, Minisal, and Ocean Crest Newport. Provide Property Supervisor with adequate notice of internally generated reports required by external entities. Provide Property Supervisor with adequate notice of the current state of cash positions of any and all LP accounts and future payments that must be made by scheduled dates to prevent incurring late payment fees. Bookkeeper will deliver deposits to banks and deliver payments to vendors as authorized by the Property Supervisor. Coordinate with CPA to provide the Property Supervisor with essential information necessary to operate the business including but not limited to: Separation of Deposits into Apartment Unit, Pet Deposits, Remote Deposits, etc. Separation of Late Fees, Garage Fee, Open Space Parking Fees, and Utility Fees from contractual Monthly rental amount owed. Under no circumstances will rent received be applied to anything other than the full amount owed for each month. Rental payments will not be applied to late fees or other fees to “clear the books.” It is essential that management be fully aware of the date when an amount due is not collected. Late fees must be collected within 30 days of the date incurred to provide the highest probability of collection. Timely collection of late fees will also serve as an incentive for client residents to pay in a timely manner. This position is on an hourly basis and the employee will utilize the electronic time recorder device for verification of hours worked. This position will rarely, if ever, require overtime and overtime will only be approved in advance by the Property Supervisor. The following duties are not part of the job description of this position: a. Employee will not collect and process all monies associated with rental activities. b. Employee will not open mail addressed to the Employer or properties managed by Employer. c. Opening up rental collection boxes located in the interior of the office including but not limited to the front door and the box located in the bookkeeping/video surveillance room. Employee is expected to organize their work so that all QuickBooks activities associated with the expressed functions of this position are completed no later than 1:15PM. Rental collection and other functions not related to bookkeeper duties will be performed after 1:15PM on the computer where the active Employer Quickbooks files are located. Employee may at the Property Supervisor or Operations Supervisor discretion, perform banking activities including but not limited to depositing processed rental collection deposits, mortgage payments and other monies expressly authorized by Employer. Employee will produce a detailed calendar of tasks performed, location of materials necessary to perform these tasks, schedule of when structured payments are due and the associated late fees should these deadlines be missed, all problems with vendors and regulatory agencies. Employee will also disclose any customizations of software programs used to perform their duties including but not limited to QuickBooks Pro, Microsoft Word, Microsoft Excel and Adobe Acrobat. Employee will submit to Property Supervisor on a daily basis one step-by-step detailed explanation of a task they perform. The Employee and the Property Supervisor will determine a priority list of tasks in order of importance and the potential for financial impact to the employer. It is expected that within 30 days of this agreement that the Employee will have substantially completed this task to the satisfaction of the Property Supervisor and Operations Supervisor. J-18808-Ljbffr